Pay: $69,800.00 per year
Job description:
Job Overview
Location: Englewood, CO Employment Type: Full-Time Shift: 7:00AM – 4:00PM
Essential Duties & Responsibilities
Operational Support
• Provide phone coverage during front desk absences (lunch, PTO, sick leave)
• Support general office operations to ensure a seamless, professional workplace environment
• Maintain full working knowledge of front desk operations and provide coverage as needed, including breaks, PTO, and peak business periods
• Ensure continuity of front office service standards and professional visitor experience
• Provide end-of-day call log reporting to designated department leaders
• Provide general support to leaders, office staff, and visitors to maintain a seamless office environment
Administrative & Reporting Support
• Serve as backup for operational reporting, including:
• Call Statistics Reports
• Inbound Call Logs
• Payroll Attendance Reports
• Ensure accuracy and timely distribution of required reports
• Maintain and update filing systems to ensure records are organized, accurate, and current
• Perform clerical functions including organizing invoices, receipts, and payment documentation
Catering & Office Event Coordination
• Coordinate catering orders and oversee delivery and setup for meetings and company events
• Ensure proper presentation, timing, and clean-up of catering services
Budget, Inventory & Supply Management
• Maintain responsibility for ordering and restocking office supplies, coffee, kitchen items, and related materials
• Ensure all supplies are properly stored and organized upon receipt
• Monitor inventory levels across storage rooms and kitchens to prevent operational disruption
• Conduct regular audits of office and kitchen supplies
• Maintain and track monthly and quarterly budget expenditures for water, coffee, catering, and office supplies, ensuring accuracy and cost control.
Vendor Management
• Serve as primary point of contact for mailing, shipping, supplies, and office-related errands
• Manage relationships with vendors/caterers, including water suppliers, and coffee providers.
• Ensure storage rooms, kitchens, meeting rooms, and common areas are organized and maintained at all times
Mail & Shipping Operations
• Oversee sorting and distribution of incoming and outgoing mail
• Manage receipt, organization, and shipment of packages (FedEx, UPS, DHL, etc.)
• Arrange and track outgoing shipments and pickups
Facilities & Workplace Maintenance
• Monitor and maintain inventory levels for office and kitchen supplies across multiple floors
• Ensure kitchens and common areas remain organized, clean, and fully stocked throughout the workday
• Oversee organization and restocking of storage rooms, filing cabinets, drawers, and supply areas
• Proactively identify supply needs to prevent operational disruption
• Take Lead in planning and execution of company events (e.g., holiday potlucks, in-office events, Toys for Tots initiatives, etc.)
• Monitor and ensure meeting rooms are properly scheduled, clean, and prepared
• Prepare new hire workspaces and assist with onboarding logistics
Operational Excellence & Flexibility
• Ensure overall office efficiency and operational standards are consistently maintained
• Perform additional duties, special projects, and cross-functional support as assigned
Key Competencies:
Operational Excellence
• Demonstrates the ability to manage daily office operations efficiently, ensuring systems, supplies, vendors, and processes run smoothly without disruption.
Organizational & Time Management Skills
• Effectively prioritizes tasks, manages multiple responsibilities simultaneously, and maintains attention to detail in a fast-paced environment.
Vendor & Relationship Management
• Builds and maintains professional relationships with service providers and vendors; monitors performance and supports cost-effective decision-making.
Financial & Budget Awareness
• Understands budget tracking, expense monitoring, and cost-control practices related to office operations and supplies.
Communication & Professionalism
• Communicates clearly and professionally with leadership, staff, visitors, and external partners; maintains a high standard of workplace etiquette.
Initiative & Problem-Solving
• Proactively identifies issues and implements solutions to improve workflow, organization, and efficiency.
Discretion & Confidentiality
• Handles sensitive information with integrity and professionalism.
Attention to Detail
